It's much easier and safer to set up an automatic reply on your mail server, if your server supports it. This means you need to leave your computer turned on and Outlook needs to connect to the Internet regularly to check for new mail. This will only reply to email after Outlook downloads mail. Click Next to add exceptions or Finish to complete the rule.In the Select Template dialog, choose User Templates in File system at the top.

Click on specific in lower pane then select your template.

Tick Reply using a specific template from the Actions list.

Choose your conditions or click Next to apply the rule to all messages you receive.

Choose Apply Rule on messages I receive to create a blank rule.

Open Rules & Alerts then tap New to create a rule.

Save the message using File, Save as and choose Outlook Template (.oft) format.

Open a new message and enter your automatic reply message.

(Many POP3 and IMAP mail servers support this.) Yes, you can do it using a rule that replies using a specific template, but it's often better to set up a 'vacation reply' on your email server.

'Can I create an 'out of office' message if I'm not on a Microsoft Exchange server?'

How to set out of office on mac mail